Guide for Authors

 | Post date: 2011/11/8 | 

table of contents:
script preparation
Review Process
Proofs and Reprints
Conflicts of interest

The Journal of Occupational Health and Epidemiology (JOHE) provides publication (quarterly) of articles in all areas of Occupational Health and Epidemiology. The Journal welcomes the submission of manuscripts that meet the general criteria of significance and scientific excellence. Papers will be published approximately 6-8 weeks after acceptance.
Electronic submission of manuscripts is strongly encouraged, provided that the text, tables, and figures are included in a single Microsoft Word file. A manuscript number will be mailed to the corresponding author the same day or within 72 hours. The cover letter should explain the most interesting aspects of the research and should be submitted to the journal. Authors could use this letter as an opportunity to convince the journal editors that the manuscript is related to the journal's subject and also valuable enough for publishing in JOHE. Authors may also suggest two to four reviewers for the manuscript ( JOHE may designate other reviewers).

  Manuscript Preparation

  Upon receipt of accepted manuscripts at JOHE, authors will be invited to complete an online copyright license to publish form. Articles submitted to JOHE should be original work and should be contributed solely to this journal unless the authors reserve the rights to themselves, before publication, by agreement with the Editors.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that JOHE may retain your email address for the purpose of communicating with you about the article. You agree to notify the journal immediately if your details change. If your article is accepted for publication, JOHE will contact you using the email address you have used for manuscript submission and will ask you to confirm the final PDF version of your manuscript. Please note that JOHE does not retain copies of rejected articles.

JOHE invites submission of papers on any aspect of occupational health research and epidemiology. We welcome papers on the theory and practice of the whole spectrum of occupational health and epidemiology across the domains of health improvement, health protection and service improvement, with a particular focus on the translation of science into action. We aim to promote the highest standards of occupational health practice internationally through the timely communication of current, best, scientific evidence. Our main criteria for grading manuscripts are scientific originality and impact, as well as relevance to both occupational health and epidemiology practice.

➤ Article Types

Three types of manuscripts may be submitted:

- Original Articles
These should describe new and carefully confirmed findings. The experimental procedures should be given in sufficient details for others to verify the work. The length of a full paper should be the minimum required to describe and interpret the work clearly. Original Papers should be less than 3500 words with no more than 4 tables or figures. Further information, for example details of methodology, questionnaires and additional tables can be added for publication in the electronic version.

- Review

Submissions of reviews and perspectives covering topics of current interest are welcomed and encouraged. Reviews should be concise and no longer than 4-6 printed pages (about 12 to 18 manuscript pages). Reviews are also peer-reviewed.
- Short Communication 
Might be a research articles, a systematic review article or an ongoing research (research project progress report) which is as reported interesting/important findings it contains. The components of such an article should be similar to original research articles; however, they are smaller and should be made maximum in 2000 words.
- Letter to Editor 
Should be in terms of criticizing the previous articles, criticizing or reviewing the literatures/books, analyzing a related subject to medical education, report and criticize medical education symposiums, elaboration and explanation of an idea and clarification of a complex subject; furthermore, it should be prepared in 1000 to 1500 words.
- Editorial 
Article is written by journal editor or one of the journal editorial board members or the order of such articles is provided by the editor-in-chief to experts. The content of such articles might be in-depth analysis of daily issues in medical education, challenging the systems or providing solutions in medical education and must be in a maximum of 2000 words with at least five references.

➤ Original Articles

All portions of the manuscript must be typed, double-spaced, and all pages numbered starting from the title page.

Title page should include the full title, surname and initials of each author, plus their main department, institution, city and country. Addresses may also be given as numbered affiliations. The corresponding author should be indicated, and his/her e-mail address provided.


The second page of the manuscript must contain only the Abstract. The abstract should be structured under the following headings: Background; Materials & Methods; Results; Conclusions. Reference citations should be avoided. The abstract should be no longer than 250 words, and should state concisely the research question that was asked, the methods used, and the results of the research. No literature should be cited. Complete sentences, passive verbs, and the third person should be used, it should also be written in the past tense. Standard nomenclature should be used, and abbreviations should be avoided.

key words : keywords should follow the abstract. 3 to 10 keywords is the standards at JOHE.

Abbreviations must be used only after being defined the first time used. No abbreviations should be used in the title and abstract.


The Introduction should provide a clear statement of the problem, the relevant literature on the subject, and the proposed approach or solution. It should be understandable to colleagues from a broad range of scientific disciplines. The aim of the study should be clearly mentioned in the last paragraph of the introduction.

Materials and Methods should be complete enough to allow experiments to be reproduced. However, only truly new procedures should be described in detail; previously published procedures should be cited, and important modifications of published procedures should be mentioned briefly. Irade names should be capitalized, and the manufacturer's name and address should be included. Details about the study design, target population and sample (sample size and sampling methods), main variable, data collection (tools and methods), and the method of analysis are encouraged.

Results should be presented with clarity and precision. The results should be written in the past tense when describing findings in the authors' experiments. Previously published findings should be written in the present tense. Results should be explained, but largely without referring to the literature. Discussion, speculation and detailed interpretation of data should not be included in the Results but should be put into the Discussion section.

The Discussion should interpret the findings in view of the results obtained in this and in past studies on this topic. State the conclusions in a few sentences at the end of the paper. The Results and Discussion sections can include subheadings.

The Conclusion should be based on the results.

The Acknowledgments of people, grants, funds, etc should be brief.

Conflict of Interest: should be declared.

Tables should be kept to a minimum and be designed to be as simple as possible. Tables are to be typed double-spaced throughout, including headings and footnotes. Each table should be on a separate page, numbered consecutively in Arabic numerals and supplied with a heading and a legend. Tables should be self-explanatory without reference to the text. The details of the methods used in the experiments should preferably be described in the legend instead of in the text. The same data should not be presented in both table and graph form or repeated in the text.

Figure legends should be typed in numerical order on a separate sheet. Graphics should be prepared using applications capable of generating high resolution GIF, TIFF, JPEG or PowerPoint before pasting in the Microsoft Word manuscript file. Tables should be prepared in Microsoft Word. Use Arabic numerals to designate figures and upper case letters for their parts (Figure 1). Begin each legend with a title and include sufficient description so that the figure is understandable without reading the text of the manuscript. Information given in legends should not be repeated in the text.


Number references consecutively in the order in which they are mentioned in the text. Reference numbers in the text are full-sized Arabic numerals in brackets within the sentence. For 3 or more consecutive references cited all at once, use, for example, (1-4). Format other references as (4, 5, 12), with spaces between the reference numbers.


All statements of scientific fact should be referenced . Failure to do so may cause considerable delay in processing the manuscript and may necessitate renumbering of the references. Verbal communications are not acceptable as supporting documentation. The reference list should be limited to published or "in press" references. No "submitted" manuscript should appear in the reference list. References must be verified by the author(s) against the original documents and must give the exact authors' last names, initials, and article title. Followed by Journal name, the year of Publication number (Issue) and pages range. See examples below. If only 1 page number is given, indicate in parentheses after the title whether the reference is a letter, an editorial, or an abstract. For manuscripts accepted (not submitted) but not yet published, designate the journal followed by a period and then “In press.” For articles originally published in a language other than English, indicate the language in parentheses after the page numbers has been provided in English. Examples of correct forms of references follow. Type references double-spaced. The titles of journals should be abbreviated according to the List of Journals Indexed in Index Medicus (published by the National Library of Medicine). For more than 6 authors, list the first 6 and add "et al."

Examples of Reference Style

Journal Article

Oishi M , Suwazono Y , Sakata K , Okubo Y , Harada H , Kobayashi E & A longitudinal study on the relationship between shift work and the progression of hypertension in male Japanese workers. J Hypertens 2005; 23(12):2173-8.

Article in an online-only journal that accounts for the lack of a page range

Fletcher D, Wagstaff CRD. Organisational psychology in elite sport: its emergence, application and future. Psychol Sport Exerc 2009; 10(4):427-34. doi:10.1016/j.psychsport.2009.03.009.


Rothman KJ Greenland S. Modern Epidemiology. 2nd ed. Philadelphia: Lippincott-Raven; 1998. P.20-7.

Chapter in a Book

Robins JM. Marginal structural models versus structural nested models as tools for causal inference. In: Halloran ME. Berry D Statistical Models in Epidemiology, the Environment, and Clinical Trials. 2nd ed. New York: Springer-Verlag; 1999. P.95-134.

Supplemental issue

Giovannucci E. Alcohol, one-carbon metabolism, and colorectal cancer: recent insights from molecular studies. J Nutr 2004; 134(suppl):2475S-2481S.


Knoll EG. Mental Evolution and the Science of Language: Darwin, Muller, and Romanes on the Development of the Human Mind [PhD thesis]. Birmingham: University of Alabama; 1987.

Conference Presentation

Bowden FJ, Fairley CK. Endemic STDs in the Northern Territory: estimations of effective rates of partner exchange. Paper presented at: The Scientific Meeting of the Royal Australian College of Physicians; 1996 June 24-25; Darwin, Australia.

➤  Review Process
Editorial and Peer Review. All submitted manuscripts are reviewed initially by the editor. Manuscripts are evaluated according to the following criteria: material is original and timely, writing is clear, study methods are appropriate, data are valid, conclusions are reasonable and supported by the data, information is important, and topic has general medical interest. From these basic criteria, the editors assess a paper’s eligibility for publication. Manuscripts with insufficient priority for publication are rejected promptly. Other manuscripts are sent to expert consultants for peer review. Peer reviewer identities are kept confidential, but author identities are made known to reviewers. The existence of a manuscript under review is not revealed to anyone other than peer reviewers and editorial staff. Peer reviewers are required to maintain confidentiality about the manuscripts they review and must not divulge any information about a specific manuscript or its content to any third party without prior permission from the journal editors. Information from submitted manuscripts may be systematically collected and analyzed as part of research to improve the quality of the editorial or peer review process. Identifying information remains confidential.

Proofs and Reprints

Electronic proofs will be sent to the corresponding author as a PDF file. Page proofs are considered to be the final version of the manuscript. With the exception of typographical or minor clerical errors, no changes will be made in the manuscript at the proof stage.

JOHE will be published freely online to attract a wide audience, and authors will have free electronic access to the full text (in both HTML and PDF) of the article.

Conflicts of interest
Authors must acknowledge and declare any sources of funding and potential conflicting interest, such as receiving funds or fees by, or holding stocks and shares in, an organization that may profit or lose through publication of your paper. Declaring a competing interest will not lead to automatic rejection of the paper, but we would like to be made aware of it.


Upon submitting an article, authors are asked to indicate their agreement to abide by an Open Access Creative Commons license.  Under the terms of this license (, authors retain ownership of the copyright of their articles. However, the license permits any user to download, print out, extract, reuse, archive, and distribute the article, so long as appropriate credit is given to the authors and the source of the work. The license ensures that the article will be available as widely as possible and that the article can be included in any scientific archive.


Publishing in JOHE is free.  

Additional Resources

Please download the additional resources for further consideration. These include:

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